A new fence is priced mostly by the linear foot, with gates, posts, removal of the old fence, and finishing added on top. Homeowners want to see the length, the style and height, where the fence sits relative to the property line, and the permit that was pulled. This Fence Installation Invoice Template puts all of that in order, under a green header with a row of white pickets standing along its bottom edge, the most recognizable fence there is.
Fence Contractors and Installers
It suits fence installation companies, landscape and cardsharp contractors, deck and fence builders, ranch and farm fencing crews, and handymen who install fences. The sample shows Good Neighbor Fence Co. invoicing a homeowner for 184 feet of six-foot cedar privacy fence, a walk gate, a double drive gate, removal of the old chain link, copper post caps, and staining.
A Picket Fence Along the Header
The header is a deep lawn green. Along its bottom edge stands a row of white pickets with pointed tops, held by two pale rails, like a classic front-yard fence. Fence Installation Invoice is set in white Arvo above the fence, with the company name, the materials it installs, and the phone number in pale green. The footer repeats the motif with a row of shorter pickets on the same green.
The customer block and the invoice number, completion date, and due date follow. A strip records the fence style, height, total length, post specification, and the permit and utility locate numbers. The items table lists quantity or linear feet, rate, and amount. A property-line and warranty note sits beside the totals, and a customer signature line closes the page.
Typical Fence Prices by Material
Customers often compare materials before deciding. Installed prices vary widely by region; this table shows the relative order, per linear foot for a six-foot fence:
| Material | Relative cost | Lifespan and care |
|---|---|---|
| Chain link | Lowest | Long-lasting, little upkeep, little privacy |
| Pressure-treated pine | Low to moderate | Needs staining or sealing every few years |
| Cedar | Moderate | Naturally rot-resistant; re-seal every 2-3 years |
| Vinyl | Moderate to high | Very low maintenance, fixed colors |
| Aluminum or steel ornamental | High | Very durable, open view, little privacy |
The Sample Job
The fence itself is 184 linear feet at $38, $6,992.00. A four-foot walk gate adds $325, and a ten-foot double drive gate with a drop rod adds $780. Removing and hauling 150 feet of old chain link costs $525, 24 copper post caps cost $216, and staining both sides costs $736, for a total of $9,574.00. After the $3,000 deposit, $6,574.00 is due.
Property Lines, Permits and Utility Locates
Fences cause more neighbor disputes than almost any other home project, usually about where they stand. Before digging, confirm the property line from a survey or the survey pins, get the customer to sign the layout, and call the utility locate service. The invoice records the permit and locate ticket numbers and notes that the fence was set six inches inside the surveyed line, a detail that protects both you and the homeowner.
Gates Are Priced Separately
Gates take far more time than the same length of fence: heavier posts, hinges, latches, careful leveling, and often a drop rod for double gates. That is why they are separate lines. Listing each gate with its width and hardware also helps if one needs adjusting later.
Editing the Fence Details and Items
The details strip, items table, and totals are editor tables. Double-click them or use Edit Table Data, then change the style, lengths, and prices, and add or remove lines with + Add Row and – Remove Last. Amounts are typed values, so multiply linear feet by the rate and total the job yourself.
Staining, Sealing and Maintenance
Wood fences last longer with a protective finish. If you stain the fence, list it as a separate line priced per linear foot and side, and tell the customer when to re-seal. The warranty note in the sample suggests every two to three years for cedar.
Recoloring the Picket Fence
The pickets and rails are one group in the header and another in the footer. Change the green to a sky blue or a warm tan, or color the pickets to match a stained cedar or black aluminum fence you specialize in. The accent brown on the Balance Due row can switch to your brand color.
Printing and the Final Walk
This invoice uses letter-size paper. Walk the finished fence with the homeowner, check that gates swing and latch properly, then have them sign the printed invoice. Email the PDF with photos of the finished fence and the survey pins.
HOA Approval and Height Limits
Many homeowners associations and towns limit fence heights, styles, and colors, especially in front yards. Ask the customer for any approval letter before starting and note it on the invoice or quote. Building a fence that must later come down is expensive for everyone.
Shared Fences Between Neighbors
When two neighbors split the cost of a boundary fence, send each one an invoice for their agreed share, and describe the split in the items table. A written agreement from both neighbors, before work starts, prevents disputes about who pays for what.
Storm Damage and Repairs
After storms, fence repairs are common: a few broken pickets, a leaning post, a damaged section. Bill repairs by the section or post, with photos of the damage for the homeowner’s insurance claim, and note whether you matched the existing material.
Fence Invoice FAQs
Can I bill by the section instead of linear foot?
Yes. Replace linear feet with the number of eight-foot sections and your section price.
Do I need a permit for a fence?
Many towns require one above a certain height; the permit number goes in the details strip.
Should I include concrete for posts?
Most installers include it in the fence price; list it separately only if the customer asks.
How long is a typical workmanship warranty?
One to five years is common; the sample offers three.
