Flowers are sent for the moments that matter: birthdays, apologies, new babies, hospital stays and funerals. Customers ordering them care about three things: that the right flowers reach the right person at the right time, and that the message on the card is exactly what they wrote. A florist’s invoice should confirm all of that as gracefully as the bouquet itself. This Florist Invoice Template does it with a spray of roses and eucalyptus, a flowing script title and a little enclosure card set at a tilt, as if it had just been tucked into the arrangement.
Florists, Flower Farms and Event Designers
The template suits flower shops, home-based florists, flower farms selling bouquets, wedding and event florists, and online flower delivery services. The sample shows Petal & Stem, a Charleston florist, invoicing a customer who sent a deluxe hand-tied bouquet of garden roses and ranunculus, a glass vase, and a get-well balloon to her mother in hospital.
Blooms in the Corners
In the top-left corner, a cluster of pink and red roses sits among silvery eucalyptus leaves, with a soft peach bloom beside them. In the opposite bottom corner, a lavender daisy and a sprig of purple wildflowers balance the design. The background is a warm cream. Petal & Stem is written in a large rose-red Great Vibes script, with FLORIST · INVOICE spaced out in sage green and the address and contact line below.
The customer block sits beside the invoice number, order date, and payment status. A strip records the delivery date, time window, recipient, delivery address, and occasion. Below it, a white card, tilted slightly and casting a soft shadow, holds the enclosure message in rose-coloured Dancing Script, signed Rachel, Tom & the kids. Beside it, a flower care box gives practical tips. The order table, a line about standing orders, the totals and a script thank-you complete the page.
Card Message Ideas by Occasion
Customers often ask for help with the card. Keeping a few suggestions at the counter, or on your website, saves time and makes customers feel looked after:
| Occasion | Short Message |
|---|---|
| Get well | Sending sunshine and hugs until you’re home again. |
| Birthday | Another year more wonderful. |
| New baby | Welcome to the world, little one. |
| Sympathy | With love and deepest sympathy, thinking of you all. |
| Thank you | A small bouquet for a big thank you. |
Copying the Message Exactly
A misspelled name on a card is the complaint florists dread most. Type the message on the invoice exactly as the customer gave it, including the signature, and read it back to them when taking a phone order. The invoice then doubles as the order confirmation: if the customer spots a mistake, it can be fixed before the card is written.
Delivery Details That Get Flowers There
Deliveries fail when details are missing. Hospitals need the patient’s full name and room number; offices need a floor and a contact; homes may need gate codes. The delivery strip holds the date, time window, recipient, address, and occasion. For hospitals, check the ward’s policy first: some intensive care units do not accept flowers or latex balloons.
Prices, Tax and Delivery
The bouquet, vase, balloon, and delivery total $136.50; sales tax at 6% adds $8.19, and the customer paid $144.69 by card. Some states do not tax delivery charges; if yours does not, calculate tax on the flowers and gifts only.
Editing the Order and Card
The card message and signature are plain text on a tilted card, so click and type. The delivery strip, order table, and totals are editor tables; double-click to change them or use Edit Table Data, and add lines with + Add Row or remove them with – Remove Last. Totals are typed values, so update them whenever an item changes.
Changing the Flowers
Every flower on the page is an editable vector from the library, grouped with its own colour swatches. You can recolour the roses to white or coral, swap the corner clusters for sunflowers or peonies, or ungroup them to rearrange individual leaves. Because the flowers are detailed, this template is larger than most; it still opens quickly in the editor.
Print for the Counter, PDF for Online Orders
This invoice is designed for 8.5 by 11-inch paper. For walk-in customers, print it on cream or ivory paper to match the background; for phone and online orders, email the PDF as confirmation. Never print prices on anything that goes with the flowers; the card and the invoice stay separate.
Weddings and Standing Orders
Wedding and event work is usually quoted months ahead, with a deposit and a final balance, and the invoice should list each piece: bouquets, boutonnières, centrepieces, and installation. Businesses with standing orders for weekly lobby flowers are billed monthly, with each delivery date on its own line. The note under the table invites customers to ask about both.
Sympathy Orders and Funeral Homes
Funeral flowers are among the most time-sensitive orders a florist handles. Confirm the service time and the funeral home’s delivery hours, and write the name of the deceased as well as the family on the order. Many florists also send a copy of the invoice to the family if requested, so they know who sent each arrangement when writing thank-you notes.
Seasonal Rushes: Valentine’s Day and Mother’s Day
The two busiest days of the florist’s year bring hundreds of orders in a few hours. Many shops set fixed holiday prices and delivery windows in advance, and print them on the invoice so there are no surprises. Confirming the delivery window in the strip and warning customers that exact times cannot be guaranteed on those days keeps expectations realistic and complaints low.
Florist Invoice FAQs
Can I use this for wedding flowers?
Yes. List each piece in the table, change the strip to the wedding date and venue, and add deposit and balance lines.
How do I handle a substitution?
Note the substitution in the item description, such as roses substituted with peonies of equal value.
Why is the file larger than other templates?
The roses and leaves are detailed vector artwork. You can simplify them by deleting a flower if you prefer.
